Constitution

Aims

The Friends of Lowndes Park aim to:

  1. Create a secure environment in which everyone can enjoy the benefits of the park facilities. This is to be achieved through the liaison with the residents, police and Town Council and any other relevant bodies.
  2. Enable and encourage informal and formal activities for those of all ages who live, work, study, or visit the area.
  3. Work in partnership with the Chesham Town Council (and whilst recognising that the ultimate responsibility for funding lies with the Town Council) identifying other funding sources to secure an adequate level of resources to meet local needs; ensure that all developments, activities and uses of the park are carried out in such a way as to encourage and promote environmental sensitivity.
  4. Encourage and promote good environmental practice
  5. Establish an acceptable balance between the differing needs of the various park users

Membership

Membership shall be open to all interested in actively furthering the aims of the New Friends Of Lowndes Park

Corporate members shall be such societies, associations, educational institutions or businesses are interested in actively furthering the needs of the Association. A corporate member shall appoint one representative to vote on its' behalf at all meetings but before such representative exercises his/her right in the corporate member shall give written details of the representative to the Secretary.

Members will act in the best interests of the local residents and visitors to Lowndes Park and not through individual interest agendas.

Members of the Friends of Lowndes Park who are directly or indirectly interested in any matter brought up for consideration at a meeting of the Friends shall disclose the nature of their interest to the meeting.

Meetings

The inaugural General Meeting will be held on May 23rd 2007 followed by an Annual General Meeting on or about that date one year on each of subsequent years

There will be a minimum of four Ordinary meetings of the association each year, the timing of which will be decided by the Executive Committee.

The officers of the Asssociation shall hold Special General meeings of the Association on the written request of 25% or more of members .

The Executive Committee shall give at least 21 days notice to members of the annual General Meeting each year and at least 7 days notice of other meetings

In the event of equality in the votes cast at an Annual General Meeting or Special General meeting the motion will fail

The AGM will from time to time consider and approve standing orders for the conduction of meetings and financial regulations. There is a policy on conduct at all meetings

Officers

Nomination for the election of officer shall be made in writing to the Secretary at least 7 days before the Annual General Meeting. To be valid a nomination must be a member of the Association who is resident of the local neighbourhood their nomination must be proposed and seconded by other paid up members and the consent of the nominee must be obtained. Nomination forms will be available from the Secretary

If there are no nominations for a particular post received 7 days before the Annual General Meeting nominations shall be accepted from the floor of that meeting.

Nominees for election as officers of Executive Committee members shall declare at the meeting of which their election is to be considered any financial or professional interest known or likely to be of concern to the Association.

The Officers of the Association shall consist of

  • The Chair
  • The Vice Chair
  • Secretary
  • Assistant Secretary
  • Treasurer
  • Assistant Treasurer

All of who shall relinquish their office every year and shall be eligible for re -election at the Annual General Meeting, but no individual may serve more than 3 consecutive years in one post, unless no other member is eligible or nominated. The Executive Committee shall have the power to fill casual vacancies occurring among the Officers from the membership of the Association

The Executive Committee

The Executive Committee shall be responsible for the management and administration of the Association.

The Executive Committee shall consist of the Officer and no less than 5 and no more than 8 individual members, plus up to 3 Corporate Members.

The Executive Committee shall have the power to co opt further members who shall attend in an advisory and no voting capacity.

In the event of equality in the votes cast at a meeting of the Executive Committee the motion will fail.

Nominations for election to the Executive Committee shall be made in writing to the Secretary at least 7 days before the Annual General Meeting. To be valid nominations must be of fully paid up members who are local residents (with the exception of Corporate Members), proposed and seconded by two other paid up members and the consent of the nominee must be obtained. Nomination papers will be available from the secretary on request.

If fewer nominations are received by the deadline than there are vacancies nominations may be taken from the floor of the meeting up to the number of vacancies available.

Members of the Executive Committee shall be elected annually at the Annual General Meeting of the Association outgoing members may be re elected up to a maximum of 6 consecutive year, unless no other member is eligible or nominated.

The quorum shall be 3 members of the Executive Committee

The Executive Committee shall have the power to fill casual vacancies occurring between General Meetings from amongst the paid up members of the Association.

Elections

If more than one valid nomination for an officer post is received within the time specified, or if the number of nominations for members of the Executive Committee received within the specified time exceeds the number of places available, elections shall be by secret ballot at the Annual General Meeting

Only those members of the Association present in person at the meeting may vote.

The votes will be counted during the meeting, scrutineers appointed by the meeting and the results announced before the end of the meeting

Sub committees

The Executive Committee may constitute such subcommittees from time to time as shall be considered necessary for such purposes, as shall be thought fit in pursuit of the aims of the Association.

The members of each sub- committee shall be appointed by the Executive Committee from amongst the members of the Association. Subcommittees may, with the approval of the Executive Committee, co-opt members who are not members of the Association but they shall advise in an advisory and nonvoting capacity only.

In the event of an equality of votes cast at any meeting of any subcommittee the motion will fall.

Members of the Executive Committee may be members of any subcommittee.

Subcommittees shall be subordinate to and may be regulated or dissolved By the Executive Committee.

Declaration of interest

It shall be the duty of every member who is in any way, directly or indirectly, interested financially in any item discussed at any meeting of the Association (including any meeting of any committee or subcommittee) at which s/he is present to declare such interest and s/he shall not discuss such item (except by invitation of the Chair) or vote there on.

Expenses

The Executive Committee shall, out of the funds of the Association, pay all proper expenses of administration and management of the Association.

After the payment of the administration and management expenses and the setting aside to reserve of such sums as may be deemed expedient, the remaining funds of the Association shall be applied by the Executive Committee in furtherance of the purposes of the Association.

Investment

All moneys at any time belonging to the Association and required for immediate application for it's purposes shall be invested by the Executive Committee in or upon such investment, securities or property as it may think fit, subject nevertheless to such authority, approval or consent by the Charity Commissioners as may for the time being be required by law or by the special trusts affecting any property in the hands of the Executive Committee

Amendments

This constitution may be amended by a 2/3rds majority of members voting at an Annual General Meeting or Special General Meeting of the Association confirmed by a simple majority of members voting at a further Special General Meeting held not less than 28 days after the previous meeting, providing that at both meetings the majority of those present and voting are residents of the local neighborhood.

If a motion for dissolution of the Association is to be proposed at an Annual General Meeting or a Special General meeting this motion shall be referred to specifically when notice of the meeting is given.

In the event of dissolution of the Association the available funds of the Association shall be transferred to another body with similar objectives.

On dissolution the minutes and other records of the Association shall be deposited with the Local Studies Section of the Central Reference Library or similar repository

Adopted by:

Name: Michael Rowan

Committee Role: Chair

Signature:

Date: 23.5.2007

News & Events

May 14, 2017
Category: News
Posted by: andrew

The next Friends of Lowndes Park working party will be on Sunday 10 December. We meet at 10am in the Archena Garden which is next to the Temperance Hall in Church Street.

Apr 17, 2014
Category: News
Posted by: andrew

The Friends have set up their own Facebook page. Please click here or go to www.facebook.com/groups/friendsoflowndespark You will need to sign in.

Apr 12, 2014
Category: News
Posted by: andrew
The Friends of Lowndes Park are quite often approached about who to contact to hire the Guide Hut. We suggest you call Kate Webber  on 01494 773359

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website: Robert Craig